Complete User Guide
Everything you need to operate SealsLog confidently — from daily seal booking through to CAA audit exports and admin management.
SealsLog is a digital security seal tracking platform that replaces paper-based seal logs for freight forwarding operations. Every seal is tracked from the moment it enters stock through to issue, use and return — with a permanent, tamper-evident audit trail meeting CAA, TSA, DfT, FAA and EASA requirements.
📋 Daily Log
View, create and manage seal records for any date. Real-time updates across all devices.
⚠️ Outstanding
All unreturned seals in one view — overdue flagged red, due today flagged amber.
📦 Seal Stock
Register boxes, view seal-by-seal status, track usage and get stock level alerts.
🔍 Search
Search full history by seal number, driver, record ID or reason across all dates.
📊 Analytics
Usage trends, return rates, per-user activity and 12-month forecasting.
⚙️ Admin
Manage users, drivers, reasons, stock, broken seals, audit log and blank forms.
Go to app.sealslog.com
Open any modern browser — Chrome, Safari, Firefox or Edge. On mobile, add to your home screen for a full-screen app experience.
Enter your credentials
Type your username or email address and password. If you have access to multiple sites, a site selector will appear after login.
Select your site (if applicable)
Multi-site users can switch sites at any time using the site badge in the top bar — tap it to see the dropdown.
Tap + Book Out Seals
From the Daily Log, tap the orange button. The book-out modal opens.
Select the driver
Choose from the dropdown. If the driver isn't listed, go to Admin → Drivers → Add Driver first.
Set the date and reason
Date defaults to today. Select the reason for seal issue from the dropdown (e.g. Vehicle Check, Airline Manifest).
Choose seals
Tap seal numbers in the picker to select them — they turn coral when selected. Use the filter box to search by number. Selected seals appear as chips at the top.
Capture driver signature
After confirming, a signature pad appears. The driver signs on screen with their finger or a stylus. Tap Confirm Signature.
Print the CAA record
The print preview opens automatically. Print Page 1 (Seal Issue Log) before the vehicle departs. Additional pages print based on the reason selected.
The Outstanding tab shows all records where seals have not yet been returned. Records are split into two groups:
Find the record
Go to Outstanding or the Daily Log. Expand the record and tap ✓ Book In.
Tap each seal tile to set its status
Each seal is shown as a tile. Tap to cycle through statuses.
Confirm the return
Tap Confirm Return. The record closes and returned seals go back to stock immediately.
When a seal is flagged as broken during book-in, it is permanently removed from stock and a mandatory comment is recorded. The broken seal report is available in Admin.
During book-in
Tap the seal tile twice. It turns red with a ! icon. An inline comment box appears — type the reason (e.g. "Found cut on vehicle door"). Tap Confirm Broken.
View the broken seals report
Go to Admin → ⚠ Broken Seals. A full report shows all broken seals, their record references, drivers, dates and comments. Printable for CAA audit.
Any closed record can be amended by users with appropriate permissions. All amendments are permanently logged — the original is preserved alongside the change.
Expand the record
On the Daily Log, click the record card to expand it.
Tap ✎ Amend
The Amend button sits in the actions row alongside Book In, Print and Audit.
Make your changes
You can change the driver name (with a mandatory reason) or add an amendment note. All changes require a written explanation.
Register a new box
Go to Seal Stock → + Register New Box. Enter the seal range (From / To) and quantity. The system auto-generates a Box ID (e.g. SWTSP-20260906-001).
Print the label
A Zebra label ticket (100×75mm) with QR code appears automatically. Print it and attach to the physical box. The QR code links to the box's live stock status.
Monitor stock levels
The stock table shows all boxes with remaining counts. Click any row to expand and see individual seal status — green (in stock), yellow (issued), red (broken), grey (used).
The Search tab queries your site's full record history — no date restrictions. You can search by:
🔢 Seal Number
Enter a full or partial seal number (e.g. Z3717) to find every record that seal has appeared in.
👤 Driver Name
Search by driver name to see all records for that person.
📋 Record ID
Enter a full record reference (e.g. SL-SWTSP-20260906-001) to jump directly to that record.
📍 Reason
Search by reason keyword to find all records of a particular journey type.
| Tab | What you can do | Min. Role |
|---|---|---|
| Drivers | Add, edit and deactivate drivers | Standard |
| Reasons | Manage seal issue reasons | Superuser |
| Users | Create and manage user accounts, set site access | Superuser |
| Sites | View and edit site configuration | Org Admin |
| Archive | View archived records | Org Admin |
| ⚠ Broken Seals | Full broken seal report, printable | Superuser |
| Audit Log | Full audit trail with date filter and PDF export | Superuser |
| Blank Forms | Print ISO 9001 controlled blank forms | Superuser |
Go to Admin → Users → + Add User
Fill in username (letters, numbers, _ . - only), display name, email address, role and primary site.
A welcome email is sent automatically
The new user receives their login credentials by email. They must change their password on first login.
Set multi-site access
Click ⚙ Sites on the user row to grant access to additional sites. They can switch sites from the topbar.
Platform Admin
Full access to all organisations, sites and users. Can amend any record.
Org Admin
All users within the organisation. Archive access. Record amendment.
Superuser
Full operational access. Creates Standard User accounts. Admin panel access.
Standard User
Books seals in and out, manages drivers, registers stock, searches history.
Admin → Blank Forms provides printable blank versions of all CAA compliance documents — for use when the system is unavailable or a manual backup is required.
📋 SIL0001 — Seal Issue Log
16-row blank seal issue form with driver and officer signature boxes. Document controlled footer on every page.
🚛 DVC0001 — Departing Vehicle Check
13-item vehicle security checklist with Pass/Fail/N/A columns, seal application table and dual signatures.
✈️ AML0001 — Airline Manifest Log
18-row airline manifest with flight details, location applied, applied-by and verified-by columns. ATF operations.
Every action in SealsLog is logged permanently — logins, bookings, amendments, user creation, stock changes. The log cannot be edited or deleted.
Set a date range
Go to Admin → Audit Log. Use the From/To date pickers — defaults to last 30 days.
Review the trail
Each entry shows timestamp, username, action type, reference and detail.
Export PDF for CAA inspection
Tap Export PDF. A formatted A4 document with cover page, summary statistics and full trail is generated — ready for printing or digital submission.
📷 Avatar
Click your avatar circle to upload a profile photo. Shows in the topbar and on records.
🔔 Push Notifications
Enable to receive overdue seal alerts even when the app is closed. Set up in Profile → Notifications.
☞ Biometric Login
Set up Face ID or fingerprint login. Once registered, appears as a button on the login screen.
🔑 Change Password
Update your password at any time. Minimum 8 characters required.
✈️ CAA
Generates CAA Security Audit Records. Append-only audit trail. E-signature capture. Tamper-evident record keeping.
🇺🇸 TSA / FAA
Supports US Transportation Security Administration and Federal Aviation Administration chain-of-custody requirements.
🇬🇧 DfT
Meets UK Department for Transport aviation security requirements for freight forwarders.
🇪🇺 EASA
Supports European Union Aviation Safety Agency security seal compliance requirements.
📦 ISO 17712
Digital chain of custody meets ISO 17712 mechanical freight container security seal standard.
📋 ISO 9001
All printed forms carry document reference, version, process owner and issue date — full document control compliance.
Ready to get started?
Access SealsLog now or contact support if you need help.
Open SealsLog → View FAQ